How to Create a Genuine Position Report (GPR)

A Genuine Position Report (GPR) is essential for businesses looking to sponsor employees for visa applications. This guide provides a general overview of how to create a GPR, ensuring that the position meets all necessary criteria to be recognized as authentic. Read more about the GPR in detail here.

Step 1: Define the Role and Its Responsibilities

Start by outlining the position in detail:

Job title and description
Key responsibilities and tasks
Qualifications and experience required

This provides clarity about the role and its necessity within your business. Make sure to focus on the unique aspects of the job that align with your business goals and industry standards.

Step 2: Explain How the Role Fits into Your Organization

Describe the purpose of this position in relation to your business needs. Detail how the role:

Supports business growth, development, or operations
Fulfills a specific need or gap within your team
Aligns with short-term and long-term goals

This helps establish why this role is essential to your operations and not redundant within the current team structure.

Step 3: Document Attempts to Fill the Position Locally

Most applications require proof of a thorough local search for suitable candidates before sponsoring an international employee. Here, include:

Advertising efforts: Platforms used, dates, and ad copies
Candidate review: Reasons why local candidates weren’t suitable
Interviews and outcomes: Summarize the search process and selection criteria

This documentation shows that every reasonable effort was made to fill the role locally, justifying the need for a foreign hire.

Step 4: Specify Required Skills and Expertise

Clarify why this role requires specific qualifications, experience, or specialized skills that are hard to find locally. Highlight:

Educational background and relevant certifications
Years of experience or expertise in a specialized field
Skills or knowledge unique to the role

This step is critical to establishing that the position demands a high level of expertise, making it clear why an international employee is necessary.

Step 5: Include Industry and Market Comparisons

Provide context around how similar roles are in demand across your industry. This can be done by:

Comparing with job listings in similar companies
Citing reports or studies that show a demand for specific roles or skills in your industry

Showing that the role is not unique to your business but common within your industry reinforces the authenticity of the position.

Step 6: Compile Relevant Supporting Documents

Gather all necessary documentation to back up your GPR. Examples include:

Organizational charts: Display where the role fits in your structure
Growth forecasts: Reflect the business’s needs and objectives
Local hiring efforts: Proof of your recruitment activities

Label and organize these documents clearly, as they will help validate the need for the position in a structured manner.

Step 7: Summarize Key Points in a Concise Introduction

Summarize your report to ensure reviewers immediately understand the importance and necessity of the role. This section should cover:

Why the role is necessary for business operations
Efforts made to fill it locally
How the position aligns with both business needs and industry norms

A clear summary helps reviewers quickly grasp the purpose and significance of the role.

Conclusion

By following these steps, businesses can create a comprehensive and effective Genuine Position Report. A well-prepared GPR strengthens the case for sponsorship, ensuring that the need for the role is thoroughly demonstrated and supported with relevant evidence. A strong Genuine Position Report (GPR) is a cornerstone of securing sponsorship, offering clear evidence to support the necessity of a role within a business. By meticulously following these steps, businesses can confidently demonstrate compliance and readiness for sponsorship requirements.

Aurelia simplifies the process of creating a compelling GPR by providing expert guidance, tailored templates, and actionable insights. Our tools streamline documentation, ensure regulatory compliance, and save valuable time, empowering businesses to focus on their growth while securing the talent they need.

DISCLAIMER: This blog is for general information only. Legislation may change from time to time. Please refer to the latest legislation for current details.